Table 1 - Compensation.
iDictate pays one-half cent per word, but Super Rush, Multi-Speaker, and Excel Spreadsheet files are paid more, with payments made every Monday. However, if a payday falls on a holiday, payment will be made on the next business day. Typists are paid through PayPal. Note: you will not be paid for typing test files.
Table 2 - Software.
Many typists download free software called Express Scribe which offers enables them to slow down or speed up the audio, or use a foot pedal. The software can be found at http://www.nch.com.au/scribe/
If you have a MAC , you can download alternative software at http://www.olympusamerica.com/cpg_section/software_results.asp?id=1117&os=m.
Table 3 - Communicating with iDictate.
Communicate with the proofer on duty via Chat
Table 4 - Popular Accessories.
You may want to use the following optional tools:
a. Foot Pedal
Table 5 - File Maintenance/ Security.
Each week, it is imperative that you delete / remove all voice and text files from YOUR COMPUTER.
Periodically, you will be asked to sign a sworn declaration that you have deleted all files from your computer, and have not compromised any confidential data.
Table 6 - Turnaround Times (TAT).
Files designated with “RE” in the file name are Regular files. RU is Rush. And SR is Super Rush.
Regular files 30 minutes or less, are due back right away.
Regular files longer than 30 minutes in length, are due back the next day, but not beyond 12-24 hours from the time client submitted the file to us (unless indicated otherwise by assignor).
Rush files 30 minutes or less are to be completed and uploaded to proofs or to client (if you are approved to upload) within 2 hours (unless indicated otherwise by assignor).
Longer Rush files are due as indicated by assignor. If there is a different time needed, assignor will let you know when assigned.
NOTE: If you cannot make the deadline, notify iDictate early to determine if more time can be allowed.
Don’t wait until you’re at deadline.
Table 7 - Formatting.
Our clients have requested that their transcripts be formatted as follows. If there is a conflict between these guidelines and what the individual client requested, always format as requested by the client.
1. Single space your text, with a line between paragraphs. Always put 2 spaces after each period.
2. Left justify everything including the date;
3. Underline the subject.
4. If the client dictated “10/18/2000”, then that’s what should be typed, not “October 18, 2000”;
5. Some clients will submit templates for their work. In those instances, you should following the formatting in the template. A client with the letter “T” after their name indicates there is a template (example Bob Jones T). If you don’t have the template, please ask...
6. If the client requests Word Perfect and you do not use that program, ask the person that assigned the file to you if you should (a) type the file in Notepad and email it to proofs so that they can convert it to Word Perfect., or (b) return the file so that the assignor can assign it to someone else.
7. Always use Spell Checker and look up words in the dictionary if necessary.
8. If a client requests their files to be in plain text format, type it in Notepad.
9. Do not type the “ahs” and “ums”, laughter, “HA, HA”, etc. Only type them on a deposition if that is their only response. We type in "clean verbatim" on everything except depositions; meaning we do NOT type slang (gonna, wanna) even if client speaks that way. Do not substitute words in the place of what the client is dictating, even if you believe the client uses bad grammar.
10. Some clients dictate the punctuation: commas, periods, paragraph breaks, etc. Most do not. As a professional, you will determine proper placement of punctuation.
11. When typing numbers, the general rule of thumb is:
a. Spell out single digit numbers, such as the number one, or two, or three. Numbers with more than one digit should be typed in numerical form, such as 10, or 100, or 1,000.
b. Numbers that are in the millions should be typed with the number and the word million, or trillion, or billion such as 1 million, or 17 billion.
c. When typing money amounts, do not type out the words, use numeric form, such as $1.00, or $100, or $1,000. However when typing money amounts in the millions, type the numeric number with the dollar sign and the word million, or billion, etc., for example $1 million, $10 billion, or $100 million. It is not necessary to add the .00 denoting cents when typing money amount over $10.
12. When the client dictates that he wants a copy of the document to go to someone, this information is placed at the end of the document as follows:
cc: John Burns
Formal Sample Letter
June 18, 2014
1010 Anywhere Road
Kansas City, KS 66109
Re: City of Prairie Village v. Sample
This letter will confirm that I appeared on your behalf last week in the Prairie Village Municipal Court concerning the above-referenced matter. I continued your case to Thursday, 14, 2014, at 4:00 p.m. Please plan to be present at that time. If you wish to accept the prosecutor's offer of diversion, you must be prepared to sign the diversion agreement on or prior to that date.
Before you can be granted diversion, you must obtain a substance abuse evaluation. I would suggest that you contact ASAP at: 913-123-1234 to schedule that evaluation. Please contact them immediately, as their schedule fills up quickly. Further, you will need to be at the Prairie Village Municipal Court with me on August 14, 2014, at 4:00 p.m. to sign the diversion agreement, and pay the fines and fees associated with this matter. I expect the fines and fees to be approximately $920.50. Please call me with any questions or concerns that you have.
Very truly yours,
Transcribed by www.idictate.com
Sample Multi-Speaker Letter
Bob: Ah, boy. That’s a tough one. I enjoyed working with Kim. I did work with her for, I guess, about a year and a half, two years. She actually took my place at Buckeye, as Buckeye continued to grow and I was getting closer and closer to some point in my career wanting to retire and I did not want to take on those additional responsibilities. So, Kim came in and took over my role as Vice President of International Operations. I reported to Kim as an advisor and I helped her on a lot of her projects, a lot of projects that Buckeye had going on at the time.
Like I said, I enjoyed working with her. Once she realized that if you were given an assignment, she pretty much left you alone to get your assignment done. She set clear goals and timelines and if you met them she didn’t meddle with you. I felt that she understood the business quite well; understood what needed to be done.
Her reason for leaving Buckeye? Alright, I’ll put it this way, I had a previous boss who initially hired me into Buckeye who was a female, as well, and she had been at Buckeye for about year when I was hired in by her and Buckeye and her didn’t see eye to eye after about a year and a half or so and I think maybe some of the things happened with Kim. Whether it be a female in the boys’ play box or sandbox or what, I am not sure. I wasn’t close enough to it to understand, but Buckeye is…I am not talking bad about Buckeye, they are who they are and they continue to grow, and at the same time, I am not talking bad about Kim. I thought she did a great job, but she was like my previous boss who just felt that…you know, if you are paying me a lot of money you want to hear my thoughts and my opinions and sometimes people just don’t want to hear that.
Next Speaker: Okay, would you have any reservations with her taking over an asset base that was based and that…or I am sorry. Let me ask my question again. Would you have any reservations with her running an operations team with its assets in the Permian Basin?
Bob: No. I think she understands well enough. I mean…
Next Speaker: And if not, and I’m not…I’m not talking about knowledge of the assets, I am talking about her ability to deal with a surly type of employee?
Bob: Surly type of employee? No, I don’t think so, because she wants to hear what people have to say and then she’ll work it out.
Next Speaker: Yeah. Okay. Bob, I appreciate this. I realize that these are kind of tricky conversations for you to have. I will…this is…
Bob: While still working for Buckeye.
Next Speaker: I am sorry?
Bob: While still working for Buckeye.
Next Speaker: Yeah, yeah, yeah…. I know. So, you are still at Buckeye?
Bob: Yeah, I’ll be 62 in June and I am pretty sure that is when I am going to depart.
Next Speaker: Okay. Well, I appreciate it. And look, I know that these are tricky conversations and if it makes you feel any better, I have picked up on a very similar tenor from the other conversations that I have had, tenor along the lines of a pretty hard place to feel welcome for newcomers.
Bob: Exactly. Yes.
Next Speaker: Yeah.
Bob: If you are not one of the boys, then you’re just to do what you are told and keep your mouth shut.
Next Speaker: Thank you, Bob. I’ll leave it at that. I really appreciate it. Thanks for getting back to me so quickly. Have a great day.
Bob: Yeah, no worries. You, too. Bye bye.
Next Speaker: Bye bye.
Transcribed by www.idictate.com