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Julie Harlow December 12, 2010 Tips & Tricks

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In order for us to consider offering you typing assignments, you must:

 

 

 

(1) Please visit https://typists.quicktate.com and begin the process to become a typist. Click on “Sign Up to start transcribing today!”

 

(2) If you haven't heard back from us within 4 weeks, please contact us at https://quicktate.zendesk.com/

  

 After you have been approved to accept assignments:

 

Set up Yahoo Messenger account; [You will be given the persons to add once you have been approved]

 

Create Paypal account at http://paypal.com and enter your Paypal email address into your Quicktate typist profile https://typists.quicktate.com

 

Fill out online W-9 (applies to all typists regardless of where you live) https://quicktate.com/quicktate/typist_tax.php.

Enter your Tax ID Number with hyphens as follows: 000-00-0000. Also, enter your State as 2 UPPER CASE letters, i.e. IL, MT, MI. If you reside outside the US, enter your Tax ID Number as 999-99-9999. You will also need to enter your Quicktate Typist Username.

 

Sign up to follow us on Twitter @typistlink. We sometimes use Twitter to let you know when there are files available to type.

Julie Harlow December 09, 2013 Tips & Tricks

Typing and Analyzing Files for Quicktate and iDictate

Thank you for your interest in typing and analyzing files for Quicktate and iDictate!

Who we are

Quicktate transcribes voicemail messages, memos, letters, legal files, medical files, recordings of phone calls, conference calls and other audio files.

Quicktate also audits, summarizes, evaluates and analyzes audio recordings and phone conversations.

Some audio files, like voicemail messages, may average just 2-3 minutes in length, while other recordings may be significantly longer, perhaps as long as an hour or two.

IDictate transcribes all types of files, except for voicemail messages.

What we require of our contractors

1. Accurate spelling and punctuation.

2. Individuals that know how to follow instructions.

3. Typists that can listen to voice files and accurately type what they hear.

4. Experienced and professional transcriptionists.

5. Typists with their own equipment, supplies, facilities (office/ work space).

6. Honesty, integrity and reliability.

7. No convictions of a felony or misdemeanor on your record. (Do not proceed if you have any conviction on your record.)

8. Take a typing quiz for for each language or speciality you are interested in (examples: English, Spanish, French, Medical, etc.).  You may also be given an opportunity to be tested to analyze audio files.

9. Take a test to ensure you understand Quicktate's requirements.

10. Depending on how you scored on your Quicktate typing test, you may qualify to be tested to also offer your services to iDictate.

As an Independent Contractor, you can select your own hours that you want to work. You can work as few, or as many hours as you want. We are open for business 24 hours/ day; 7 days/ week.

How to get started to determine if you qualify to receive typing and/or analyst assignments


The following must be done in order.

1. Review and follow all procedures and requirements outlined in our Help Desk.

2. Review and follow all procedures and requirements outlined in the HIPAA Business Associate Agreement (below).

3. Fill out the form below and tell us a little bit about yourself.  This will create a typist account in our system, which will be activated if your references check out, you pass your tests and quizzes, and we decide to offer you typing assignments. Make sure you write down your typist account username and password during signup.

4.When you create your typist account, you are agreeing to abide by our strict confidentiality requirements and code of ethics (outlined below). You will also be providing us with references. You should use NON-family members as your references.

5. Carefully review all postings to our Help Desk . This should provide you with answers to your questions.

6. Take our Quiz so we can determine if we can offer you assignments (see our Help Desk for details https://quicktate.zendesk.com/ ). Answer each question and fill out the form completely. You must use Firefox or Safari browser. Opera may work too.

7. Background Checks:

After you pass the Quiz and the typing test, we will run a background check on you. You agree to pay the $15 cost of the background check. This may be paid using PayPal or credit card.

When you click "I Agree" on our Sign up form, you are also agreeing to the following:


I acknowledge that I am offering my services as an independent contractor to iDictate and/or Quicktate ("Company").


I acknowledge that I decide when, how much, or how little I work, and that I set my own hours.


I acknowledge that I unilaterally decide where to do my typing, whether that is in my office, my home, or anywhere else.


I have invested capital to purchase or rent my office or home office, office facilities, equipment and supplies.


I hire and direct and have the right to hire and direct my own assistants and staff, and I am responsible for paying them. Anyone working for me is not an agent or representative of Company. Further, I am responsible for supervising my assistants.


I am personally responsible for maintaining my own office, computer(s) and other equipment such as, but not limited to speakers, headsets, software, hardware, monitors, foot pedals etc.


I am responsible for my own continuing and recurring liabilities or obligations for my work facilities (rent, mortgage payment, utilities, computer repairs, etc.)


My ability to make a profit, or risk of suffering a loss is based on the relationship between my income and my expenses. I understand that if the customer speaks slowly, necessitating that I spend extra time transcribing, I run the risk of losing money especially if I am paying my assistant(s) by the hour.


I agree to deliver the transcription to Company at the pricing agreed to in advance.


I understand that I have the right to provide my transcription services to other companies or clients at any time.


I acknowledge that I offer my transcription service to the general public and have the necessary business license for my transcription business.


I agree that if and when I accept any assignment from Company, I am responsible and obligated to complete it. Further, I have the skills to accept and complete assignments and do not need to be trained.


Once I accept and complete an assignment, I understand and agree that I do not have the right to be offered, or the obligation to accept future assignments. If company would like to offer me an additional assignment, this may be done by e-mail or Yahoo messenger.


If and when I am offered an assignment, I am free to accept or reject it. If I accept it, I acknowledge that Company cannot tell me how to do the work.


Each file that I am offered is considered one assignment.


I acknowledge that company cannot control or direct the order or sequence that I do my work.


This agreement supersedes and replaces any and all prior agreements between the Parties.

Julie Harlow October 18, 2013 Tips & Tricks

The Quiz and typing tests for iDictate are located on your Quicktate typist account. To select the iDictate testing, select the iDictate Eligible option.

Log in to retrieve your audio file(s) at https://idictate.biz with your Username and password once you have received your email that you are able to accept assignments.  Click on just one voice file (select the oldest file if more than one) and save it to your desktop.  See “File Description” for special instructions from the client.

Type the document the best you can.  Use Times New Roman size 14 font unless the instructions say otherwise.

Insert four asterisks **** in place of a word (or group of words) you don’t understand.  If several words in a row are not clear, you can type [inaudible].  Don’t make up words. Make sure your document is properly/ professionally formatted.

Type "Transcribed by http://idictate.com" in font 8 at the bottom of the last page of every job (transcript). Please do not do this as a footer, it is to be typed on the past page of the transcript. (unless the client requests that it not be added)  (This does NOT need to be on every page).

Be sure to indent your files to 1" on the page set up.

Please make sure to change view to 100% before submitting files to proofs or upload files if you have been approved to do so.

When saving your document, be sure to save it as a Microsoft Word 97-03 Document. DO NOT use Open Office or Works or Google Docs. (Do not save as .docx).

Name the Word document on your computer with the exact name as the voice file but change the ".mp3" to ".doc". (Don't add .doc, just save as .doc)  For example, if the audio file is named "RE3138161823-20070521-1906554-LEG-DEM-0461.mp3", your transcript should be named "RE3138161823-20070521-1906554-LEG-DEM-0461.

Proof read your work, to make sure it's perfect. Always re-listen to audios after completing documents to ensure you have captured the correct wording, and capture words that you may have missed the first time.

You should assume that your finished file will be delivered to the client "as-is".  Do not rely on a proofer to fix your mistakes.

Email your finished files - one at a time, as you finish - to proofs@idictate.com.

Put the client’s name and file name in the Subject Line of your email.  For example: "Bob Smith RE5167477300-20070521-162239-LEG-DS400350.

We may return your file to you with comments and a request for corrections.  (Please make sure the corrections are done in a timely manner, especially if the file is a Rush or Super-Rush)

When being assigned files, if you see a "Super Rush" job in your pending folder, this should get priority over everything else.  Then comes “Rush”. Our goal is to have Super Rush jobs finished and delivered with an hour of receiving the file from client.  The goal for Rush jobs is 2 hours from the time submitted by client.

The date and time on the file pertains to the date and time it was submitted by our client, not necessarily when the job was put into your folder.

All depositions are to be emailed to proofs.  Do not upload a deposition to the client even if you are eventually approved to upload completed files to the client.

Finished iDictate test files are to be emailed to proofs@idictate.com.  Be sure to include your full name.

 

 

 

 




Julie Harlow August 12, 2013 Tips & Tricks

What Every iDictate Typist Must Know
Once your iDictate account is created, you will be given an iDictate Quiz to ensure that you have thoroughly read and understand the iDictate material. Please study this material carefully. This is a summary of the instructions we have received from our customers.
You are required to get all of the answers correct in order to move on to the iDictate typing test files. The reason for this requirement is that it is too time-consuming for iDictate to "baby-sit" its contractors to make corrections and make sure all directions are followed. Depending on a number of factors, our automated testing system may allow you to retake the Quiz if you didn't get all the answers correct the first time, but from a preparedness standpoint, you should ensure you do get all the answers correct the first time.
 
After you pass the iDictate Quiz, you will receive several typing tests to complete. These will be completed on Quicktate.
1. Your iDictate typist account has been set up with the same username and password that you created for your Quicktate typist account.
 
2. iDictate files are to be completed in Microsoft Word 97-2003 (not docx).  DO NOT use Open Office or Works or Google Docs.
 
3. Log in to retrieve your audio file(s) at https://idictate.biz with your Username and password once you have received your email that you are able to accept iDictate assignments.  Click on just one voice file (select the oldest file if more than one) and save it to your desktop.  See “File Description” for special instructions from the client.
 
4. Type the document the best you can.  Use Times New Roman size 14 font unless the instructions say otherwise.
5. Be sure to indent your files to 1" on the page set up.
 
6. Insert four asterisks **** in place of a word (or group of words) you don’t understand.  If several words in a row are not clear, you can type [inaudible].  Don’t make up words. 
7. Make sure your document is properly/ professionally formatted.
 
8. Type "Transcribed by http://idictate.com" in font 8 at the bottom of the last page of every job (transcript). Please do not do this as a footer, it is to be typed on the past page of the transcript. (unless the client requests that it not be added)  (This does NOT need to be on every page).
9. When saving your Microsoft Word document be sure to save it as a Microsoft Word 97-03 Document. DO NOT use Open Office or Works or Google Docs (Do not save as .docx).
 
10. Name the Word document on your computer with the exact name as the voice file but leave off .doc as that is added when you save it.  For example, if the audio file is named "RE7178161823-20070521-1906554-LEG-DEM-0461.mp3", your transcript should be named "RE7178161823-20070521-1906554-LEG-DEM-0461". 
11. Proofread your work and make sure it's perfect. Always re-listen to audios after completing documents to ensure you have captured the correct wording, and capture words that you may have missed the first time.
 
12. You should assume that your finished file will be delivered to the client "as-is".  Do not rely on a proofer to fix your mistakes.
 
13. If you a working on multiple files, email each one to proofs@idictate.com as soon as you have finished typing and proofing it.
 
14. Put the client’s name and file name in the Subject Line of your email.  For example: "Bob Smith RE5167477300-20070521-162239-LEG-DS400350".
 
15. We may return your file to you with comments and a request for corrections.  (Please make sure the corrections are done in a timely manner, especially if the file is a Rush or Super-Rush).
 
16. When you are assigned files, if you see a "Super Rush" job in your pending folder, this should get priority over everything else.  Then comes “Rush”. Our clients expect Super Rush jobs finished very quickly, sometimes within an hour from the time iDictate actually received the file from client.  Our goal for Rush jobs is 2 hours from the time submitted by client.
 
17. The date and time on the file pertains to the date and time it was submitted by our client, not necessarily when the job was put into your folder.
 
18. All depositions are always to be emailed to proofs.  Never upload a deposition to the client even if you are eventually approved to upload (other) completed files to the client.
19. If a Proofer shows you errors and corrections in your file and your response is not courteous, iDictate will not offer your additional files.
20. When typing a deposition, do NOT type "ahhs" and "umms unless that is their only response. But you do the stutters and false starts.
 
21.The only time a file is typed verbatim is:  when the client asks
22. Your computer is a "laptop" or a "desktop". Our computer (where client files are stored) is called a "server". You should delete files from your computer one week after completion.
 
23. You should never delete files from our server, I.E. www.idictate.biz website .
 
24. The primary method of staying in touch with iDictate while transcribing is through Yahoo Messenger
 
25. Typing everything you hear including the ahs and ums is considered verbatim
26. Please make sure to change view to 100% before submitting files to proofs or upload files if you have been approved to do so
 
 Lastly, Please review all the Tables on our Help Desk located at https://quicktate.zendesk.com/entries/23596101-Knowledge-Base-for-iDictate-Typists

Julie Harlow August 02, 2013 Tips & Tricks

Dear Tater,

 
When typing for Quicktate,  please note:
1. If you are not sure what's being said, try to spell it phonetically.  In other words, if you cannot spell a word correctly, spell it like it sounds.
2. If you are unsure of a particular word, or street name, it's okay to take a few seconds and Google it... But don't let your clock time out.
3. If you absolutely positively have no clue what was said, then it is okay to type ****.
4. If the caller spells a word for you, NEVER NEVER NEVER type that word with hypens or spaces.
 
Example of CORRECT format:   bobjones@amazon.com
Example of  WRONG format:  b-o-b-j-o-n-e-s

5. Proper punctuation is critical.  Avoid run-on sentences. Some Taters have been (improperly) typing entire voice mail messages as a single sentence!
6. If you see that there is an audio file, but cannot hear it, click SKIP so someone else can type it.
7. Click SUBMIT only when the file is finished, or you are sure there is no file.

 
Julie